Question: How do I reserve a date with the Expo Center?
Answer: To reserve a date at the Sampson County Agri Exposition Center individuals must complete an application along with a Refundable Security Deposit.

Question: Will I lose my deposit if I should cancel my event?
Answer: If an event is canceled more than 90 days prior to the event date a full refund will be issued. If the event is canceled 90 days or less to the event date no refund will be issued.

Question: Who provides set up of tables and chairs?
Answer: The staff of the Agri Exposition Center will provide set up of tables and chairs per your instructions. Room set-up information must be provided to the Exposition Center staff a minimum of 10 days prior to a scheduled event.

Question: When is payment for the use of the facility due?
Answer: Payment in full for the use of the facility is due one business week prior to the event date. Payments should be made by 1:00 pm. If the event date falls on a Saturday or Sunday, payment in full must be made on Friday, of the prior week before 1:00 pm.

Question: What time can I enter the Center?
Answer: For most events the time a Client may enter the facility is as follows. Monday through Friday 8:00 am, Saturday and Sunday 10:00 am. Special circumstances may alter this schedule, please confirm your official start time in advance.

Question: What time must I be out of the center?
Answer: Events utilizing space within the Sampson County Exposition Center must end by 1:00 am. However, strike and clean up is allowed until 2:00 am provided no guests allowed. Any time past 2:00 am may result in additional fees.

Question: Do I have to clean up the space I use?
Answer: Yes. We strive to keep our rental fees as low as possible therefore unless otherwise contracted in advance Clients are responsible for removing items associated with their event at the conclusion of the event. The Sampson County Exposition Center provides trash bags for your clean up. Dumpsters are located outside at the rear of the facility.

Question: Can I leave items or decorations over night?
Answer: No. All items, food or decorations that are related to your events MUST be removed at the conclusion of your event. Additional fees or charges will be accessed to your event should the Exposition Center staff be required to remove items. The Sampson County Exposition Center does offer Cleaning Services on a quoted basis, contact Exposition Center staff for details.

Question: How much cleaning am I required to perform?
Answer: You must remove all trash and food items from the facility. Food or liquid spills are to be cleaned prior to vacating the facility. Brooms and mops are provided for you use. Kitchens are subject to this guideline. Should you hire a caterer, please make sure that they are aware of ALL policies regarding kitchen use and cleaning. It is required that kitchens be swept and mopped. All kitchens service carts and counter tops are to be cleaned. Make sure all food is removed from the refrigerator and freezers.

Question: What is a House Manager and why is a House Manager Required?
Answer: House Managers are staff members assigned to work all events held after 5:00 pm Monday-Friday, Saturdays, Sundays and Holidays. House Managers provide clients with access to the facility and insure that client’s needs are met and that all guidelines and policies are observed. They provide assistance with by opening and closing the facility and provide expertise in many areas to insure that you have a successful event.

Question: Do I need Security Personnel?
Answer: Yes: As approved by the Sampson County Board of Commissioners Security Officers are required for all events that are dances or events where alcohol is served or provided. The Executive Director of the facility has been given authority to require Security Personnel at other types of events as deemed best in the interest of the public and the facility. Security Personnel have the authority to remove any patron displaying disorderly conduct without recourse.

Question: When will I receive my Refundable Deposit?
Answer: Refundable Deposits are issued only if all guidelines have been followed and no additional charges are required as the result of a client’s event. Refund Checks are issued by the Sampson County Finance Office and are generally made within 15 business days following an event.

If you should have other questions, please call 910.592.6451.
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